There are few phrases more familiar- or feared -by those of us in higher education than publish or perish. Our professional success is often built on a sustained track record of high-impact, peer-reviewed, published scholarship (in addition to excellent teaching of course). And as nurse scientists, our scholarship is rooted in service—to our patients, our communities, and our broader mission to improve the health of all. That’s why the NIH’s updated Public Access Policy, NOT-OD-25-048, matters more than ever. Starting July 1, 2025, all NIH-funded peer-reviewed publications must be freely available to the public upon publication. No delays. No embargoes. No excuses.
What’s New?
The NIH now requires that your Author Accepted Manuscript (AAM)—the version of your article that’s been peer-reviewed and accepted—be deposited in PubMed Central (PMC) and made accessible to the interested public immediately. This ensures that the knowledge we generate through our research reaches the people who need it most: nurses, healthcare providers, patients, caregivers, advocates, and community health leaders.
What’s an AAM?
It’s the version of your manuscript that includes all revisions, figures, and supplemental materials, but not the publisher’s final formatted PDF—unless it’s published open access with a license that allows reuse (often called Gold Access now).
What Costs Are Allowed?
NIH will cover Article Processing Charges (APCs) for open access publishing, as long as they’re reasonable and tied to a publicly available product. However, fees for peer review services or depositing your AAM in PMC (which is free) are not allowable. For details, see the NIH’s explanation in NOT-OD-25-048.
If a publisher tries to charge you a “NIH compliance fee,” all investigators can confidently say, “That’s unallowable under 2 CFR 200.403(c).”
What Do Publishers and Institutions Say?
- Lippincott (LWW) provides guidance and may offer APC discounts through institutional agreements. See their NIH open access policy here.
- University of California outlines compliance steps and support here.
- University of Florida provides a searchable list of journal policies here.
- University of Virginia offers a practical guide for NIH open access compliance here.
- University of Washington has a help guide and outlines the university’s support for some Article Processing Fees here.
Tips for University of Washington School of Nursing Investigators
- Use My NCBI to track your publications and ensure compliance.
- Include your PMCID or NIHMSID in biosketches and progress reports.
- Use and Regularly Update your ScienCV
- Protect your rights with a copyright addendum when signing publisher agreements.
- Partner with our UW library colleagues—they’re great allies in navigating open access and compliance.
Why This Matters for Nursing
Nursing research often addresses real-world health challenges that center our most vulnerable citizens—chronic disease management, health equity, symptom science, and patient-centered interventions. Making our findings immediately accessible means frontline nurses, community health workers, and patients themselves can more quickly benefit from the evidence we work so hard generate. This new policy is not just about compliance—it’s about real-life impact.
Final Thoughts
This policy shift is a call to action and it will help to make our science open, accessible, and actionable. By embracing public access, we’re not just meeting NIH requirements—we’re advancing the health of the communities we serve. If you have any questions at all, please don’t hesitate to reach out to the Office for Nursing Research & Innovation as we navigate these new opportunities together.
Disclosure: Allison Webel also serves as Editor in Chief of the Journal of the Association of Nurses in AIDS Care published by Lippincott publishing who had no part in developing this article.