Memo 50: Student Access to Courses
The primary means to gain course website access is through registration in the course. However, tuition-exempt students cannot register until the 3rd day of the quarter (UW employees) or the 4th day of the quarter (All non-UW Washington State employees). The late registration for the tuition exempt students creates a disadvantage for these students in accessing course materials. For tuition-exempt students only, instructors may manually add students to a course to ensure they have access to course content prior to the official registration period. Should instructors have any questions about this process, they may contact the Director of Student and Academic Services for assistance.
Course website access for students
- Students receive instruction about how and when to register during new student orientation and throughout their academic programs. This registration information is also always available on the SoN and UW websites.
- Students register according to the published dates on the University academic calendar.
- Students automatically gain access to a course website after registering for the course within a few days of that registration.
Late registration
- The only expected reason to register for a course late (on or after day 1 of the quarter) is to take advantage of a tuition exemption option. Students who are eligible for tuition exemption will not register until day three or four of the quarter.
- PCE students are not eligible for tuition exemption, so all PCE students are highly encouraged to register before day 1 of the quarter.
- Students registering late for other reasons (e.g., missed deadlines; upper campus “registration holds” on their student account; unpaid fees or tuition in a previous quarter; etc.) must not be given access to course websites by faculty or staff.
Student notification of requirements
Student and Academic Services notifies students in person (during orientation), in writing via email (before orientation).
Faculty should report any registration/attendance discrepancies to the Director of Student and Academic Services as soon as they are discovered to differentiate between registration system error and failure of a student to register.
Approved by ET September 2013
Revised February 2024