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Academic Student Employee Appointments

This memorandum points to resources for any individual hiring graduate students for Academic Student Employee (ASE) positions in the School of Nursing.

All graduate appointments in the University of Washington must comply with the requirements detailed by the following websites:

  1. Executive Orders 28 and 30: Policy Governing Graduate Student Appointments
    1. Executive Order 28: Graduate Student Service Appointments is in the University Handbook, Volume IV, Chapter 6, pp. 34-39 at http://www.washington.edu/faculty/facsenate/handbook/04-04-06.htm.
    2. Executive Order 30: Graduate Student Fellowship and Traineeship Awards is in the University Handbook, Volume IV, Chapter 8, at http://www.washington.edu/faculty/facsenate/handbook/04-04-08.htm
  2. Graduate School Memorandum No. 14: Departmental Responsibilities Regarding Instruction by TAs
  3. Graduate School Memorandum No. 15: Conditions of Appointment for TAs who are not Native Speakers of English
  4. UW-UAW Contract

Academic Student Employees and Family Educational Rights and Privacy (FERPA)

All Academic Student Employees must receive FERPA Training as part of their orientation. The links listed below link to the online training and provide more information regarding FERPA. We have also created a form that an Academic Student Employee should complete as part of the hiring process.

Links

Frequently Asked Questions

Regarding hiring Graduate Students as Academic Student Employees based on consultation with Aileen Huang, attorney at UW AG office and FERPA specialist

Can I hire a DNP student as a TA?

It is not a FERPA violation to have a DNP student be the TA in a DNP class as long as the TA and the students in the class never take courses together. The TA functions as a school official in his/her role and has legitimate educational interests to have educational details/knowledge of students enrolled in the class.

How can I ensure that my TA will keep educational information secure?

Since our degree programs are fairly small, students will most likely have ample opportunity to get to know each other, even if they are not members of the same cohort. Thus, we must ensure that all TAs receive appropriate FERPA training, are cautioned not to disclose any educational information to other TAs (unless they TA in the same courses and have legitimate educational interest), and cautioned not to discuss educational issues they are privy to in their roles as TAs with other students, colleagues, friends, etc.

What should I do to ensure that my TA understands FERPA?

Please ensure that your TA completes the on-line FERPA training and signs a statement that he/she has completed FERPA training, understands FERPA rules, and understands that knowledge of educational records and information is solely restricted to the role as a TA and cannot be shared with others. The TA should keep a copy for their records and a copy should be submitted to the TA’s HR file.

School of Nursing Academic Student Employee (ASE) Resident Operating Fee Policy

This policy is effective September 9, 2011.

Note: For the 2013-2014 academic year,

  • Tier I resident operating fee is $4,595
  • Tech fee is $41

Definitions and Background

ASE Resident Operating Fee Policy

To determine eligibility for resident operating fee, see the Graduate School General Conditions of Appointment found at: https://www.grad.washington.edu/students/fa/salaries/salary-info.shtml#G... Conditions

Tuition-based students, who are hired as ASEs (TAs/RAs/SAs) in the UW School of Nursing, receive a resident operating and tech fee waiver, and a waiver of the non-resident differential, if any, in the amount of the current tuition. This is the standard university practice.

Fee-based students who are hired as ASEs (TAs/RAs/SAs) in the UW School of Nursing receive course payments equal to Tier 1 resident operating and tech fee. This practice is consistent with the aforementioned OPB Brief.

Revised August 2014
Student and Academic Services Memo No. 35