Overview
A non-competing renewal (progress report) is a chance for the NIH to monitor that satisfactory progress is being made towards the aims of the grant. It also gives them a chance to ensure that policies regarding personnel, subjects, and fiscal management are being followed. eSNAP replaces the paper SNAP reports. If you have a progress report that is not eSNAP eligible, you will need to use the paper PHS 2590 forms.
The eSNAP forms are hosted online. After you fill them out in your browser they will be saved on the servers at NIH and not on your computer. Because this is a progress report, most of the fields will be pre-filled with information taken from the original grant application. It is still important to check the correctness of this information.
Approvals
Like any other application, the progress report must be approved by the departments, schools, any other involved units, and by the Office of Sponsored Programs (OSP). This means that you will need to fill out an eGC1 in the SAGE system.
Subcontracts
Any subcontracts will need to provide a progress report for their portion of the budget and for any responsibilities, activities and aims that the PI has assigned to them. These will need to be approved by the appropriate approval system that exists within their own entity.
Information Needed
- Financial Reporting: Reconcile the most recent BARs and ask the PI to approve accurate projections for the rest of the current budget period. Staff, key persons and the PI should also project expenditures and activities for the next budget period. As part of this process, you should prepare a budget spreadsheet for the next budget period. NIH does not require a detailed budget, however, they will ask questions regarding these projections.
- Other Support: Check with all key persons to determine if they have had any changes in other support. This is best done by providing them with a copy of their other support from the last progress report and asking them if there are any changes.
- New Key Personnel: Gather a biosketch for all key personnel who have joined the project since the last reporting period. Any UW faculty members that are contributing a percentage must be key persons. Make sure that all new key persons have attended the human subjects training provided by UW. If a person has attended the training at another institution (e.g. Children's or Fred Hutchinson) than obtain documentation to provide to OSP.
- New Performance Sites: Each site is required to report their DUNS number and their congressional district. Use this link to look up congressional districts: http://www.govtrack.us/congress/findyourreps.xpd Click on the appropriate district and the district number will appear over the map. Enter all districts in the form: ST-### (Two-letter state abbreviation + 3 digit number. If there are not enough digits in the district number, add zeroes to the front of the number.)
- Subcontract: All subcontracts must provide the following: their projected carryforward for the current year (You will need to use this to project your carry forward.); a budget for the next budget period; and a progress report for their particular aims, responsibilities, and duties. All this should be approved as is appropriate for their entity.
- Human Subjects: If there are any major changes in protocols or recruitment of human subjects, be prepared to explain these. Use the paper inclusion report as a template and record your current recruitment of human subjects. You will enter these numbers online.
Form-by-Form Instructions
Other Resources
