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Evaluation of PhD Student Performance

Satisfactory Progress

A PhD student who is making satisfactory progress meets University and School standards relative to scholarship and performance in pursuit of the PhD degree and must meet the following criteria:

  1. Meet University requirements for a doctoral degree
  2. Maintain satisfactory performance and progression toward completion of the degree, as outlined in Graduate School Memorandum No. 16
  3. Earn a quarterly GPA of 3.00 or higher
  4. Earn a grade of 2.7 or higher in required courses
  5. Achieve course objectives, satisfactorily complete, and earn credit for each core course in the PhD program, and in each course identified as a requirement of the student's program of study.
  6. Satisfactorily complete PhD requirements for General Examination, and UW requirements for the General Examination, registering for at least two credits during the quarter the examination is taken
  7. Meet all essential behaviors for admission, continuation, and graduation
  8. Satisfactorily complete PhD requirements for Final Examination, and UW requirements for the Final Examination, registering for at least two credits during the quarter the examination is taken.

Unsatisfactory Progress

Students who are having academic or clinical difficulties are encouraged to work directly with the course instructor and/or clinical preceptor, if applicable, as well as with their academic advisor and/or supervisory committee chair. Students who are not making satisfactory progress in a course or in the PhD program will be issued a warning card, as outlined in Student and Academic Services Memorandum No. 6, to help guide the student toward success. If the student is included on the UW Graduate School's Low Scholarship Report, the student may also be recommended for warn, probation, final probation, or drop by the School of Nursing Graduate Program Coordinator, the Associate Dean for Academic Affairs.

In programs of study where course work is sequential, if improvement is not made and course objectives are not met, credit is not earned. The student may thus not continue in the course sequence. Final probation or drop may be recommended by the Associate Dean for Academic Affairs to the UW Graduate School due to low grade point average or unsatisfactory performance and progress, and will be reviewed by the Dean of the Graduate School as outlined in Graduate School Memorandum No. 16. Students will be informed of a change in status by letter from the Dean of the Graduate School.

On a case by case basis, the Associate Dean for Academic Affairs, in consultation with the faculty advisor, chair of the supervisory committee, and/or the MS/PhD Coordinating Committee, will determine the length of time low scholarship or unsatisfactory progress on the part of a PhD student will be tolerated.


Evaluation Procedures: Quarterly Reviews and Annual Reviews

PhD student performance is reviewed on a quarterly and on an annual basis as described below. Student-faculty conferences may be initiated by the student or by a faculty member at any time.

Quarterly Reviews

Quarterly reviews are conducted by:

  1. the School of Nursing Graduate School Coordinator, the Associate Dean for Academic Affairs, who:
    1. receives a quarterly Low Scholarship Report from the UW Graduate School of students with a cumulative or quarterly GPA less than 3.00;
    2. seeks input from the faculty advisor, the supervisory committee chair, and/or departmental graduate faculty members regarding students listed as well as any students whose progress may be of concern;
    3. based on faculty assessments, may recommend the following actions in writing to the Graduate School: no action, warn, probation, final probation, or drop. If a change of status has been recommended, the Graduate School notifies the student in writing. A letter may also be sent by the Associate Dean to the student's advisor or supervisory committee chair when a change of status has been recommended.
  2. the faculty advisor, the supervisory committee chair, and/or departmental faculty, who:
    1. assess student readiness to progress in the program, make progress notes in the student file, and may hold conferences with the student to discuss their progress as outlined in Student and Academic Services Memorandum No. 2;
    2. at the request of the Associate Dean for Academic Affairs, review the academic records of any PhD student to determine if the student is meeting requirements and making satisfactory progress in the program, noting recommendations in the student file, as well as to the Associate Dean for Academic Affairs and the MS/PhD Coordinating Committee chair as needed.

Annual Reviews

Annual reviews are conducted in Autumn or Winter Quarter each year by the School of Nursing Graduate School Coordinator, the Associate Dean for Academic Affairs, in concert with the student's faculty advisor or supervisory committee chair. Students are notified in writing of the outcome of the annual review, which may include recommendations for action by the student and/or the student's supervisory committee.

Appeals

When a change of status has been recommended (warn, probation, final probation, or drop) by the Associate Dean for Academic Affairs to the Graduate School, a student may appeal following the procedure outlined in satisfactory performance and progression toward completion of the degree, as outlined in Graduate School Memorandum No. 16.