Deadline/Where to Return Paperwork
Minimum 5 weeks prior to your clinical rotation. Bring completed forms to Patience Jones at your site orientation.
Paperwork to Complete
These forms make up the WOC (Without Compensation) paperwork that must be completed for student rotations. Fax the Clinical Trainee Registration form to the VA (see the VA Instructions to Graduate Students) and bring the remaining completed forms to your site orientation.
Contact the Site
- If you have already completed a clinical rotation at the VA as a graduate student, you only need to reactivate your computer access (you do not need to re-do orientation):
2. If you have not already completed a clinical rotation at the VA as a graduate student, contact:
Bring the completed documents to a brief orientation with Patience. During this orientation you will also receive a signed sponsorship, which will allow you to get a badge. Do not go to HR for badging without completing this step first.
If you do not receive a response from Patience within 3 business days, e-mail her again and CC Charmayne Anderson (firstname.lastname@example.org) on your second e-mail.
- Human Resources
You will set up a badge appointment through HR (this must be done even if you are attending a VA site outside of the Seattle area). Remember to bring two forms of ID.
- E-mail email@example.com to arrange for computer training. In your e-mail, indicate that you have contacted the Education Department for a badge.
Additional Site Requirements
- Complete the following certificates prior to your orientation at http://www.va.gov/OAA/mandatory.asp:
- VHA Mandatory Training for Trainees – Released 2010
- VA Privacy and Information Security Awareness and Rules of Behavior (2011)
This training is required for all new students and new trainees to the VA, and is in addition to the certificate that is currently required. Complete the training at the above link and print out the certificate prior to your clinical orientation and badging. The certificates will be collected by Patience Jones at the time of your orientation.