Graduate Clinical Requirements: VA Puget Sound Health Systems

Deadline/Where to Return Paperwork

Minimum 5 weeks prior to your clinical rotation. Bring completed forms to Patience Jones at your site orientation.

Paperwork to Complete

• Carefully read the VA Instructions for Graduate Students, which will walk you through completing required VA HIPAA modules, describe ID requirements, and describe how to set up required computer training and site orientation.
• VA HIPAA Training and Cyber Security Compliance Certificates (see below)
• Application for Nurses
• Declaration for Federal Employment
• Clinical Trainee Registration Form
• Fingerprint Record

These forms make up the WOC (Without Compensation) paperwork that must be completed for student rotations. Fax the Clinical Trainee Registration form to the VA (see the VA Instructions to Graduate Students) and bring the remaining completed forms to your site orientation.

Contact the Site

1. If you have already completed a clinical rotation at the VA as a graduate student, you only need to reactivate your computer access (you do not need to re-do orientation):

Email: Tracye.wilson@va.gov

2.   If you have not already completed a clinical rotation at the VA as a graduate student, contact:

Patience Jones
Phone: 206-768-5390
E-mail: patience.jones@va.gov

Bring the completed documents to a brief orientation with Patience. During this orientation you will also receive a signed sponsorship, which will allow you to get a badge. Do not go to HR for badging without completing this step first.

If you do not receive a response from Patience within 3 business days, e-mail her again and CC Charmayne Anderson (charmayne.anderson@va.gov) on your second e-mail.

1. Human Resources
   Phone: 206-764-2386
   
   You will set up a badge appointment  through HR (this must be done even if you are attending a VA site outside of the Seattle area). Remember to bring two forms of ID.
2. E-mail pugnisteam@med.va.gov to arrange for computer training. In your e-mail, indicate that you have contacted the Education Department for a badge.

Additional Site Requirements

• Complete the following certificates prior to your orientation at http://www.va.gov/OAA/mandatory.asp:
  • VHA Mandatory Training for Trainees – Released 2010
  • VA Privacy and Information Security Awareness and Rules of Behavior (2011)

This training is required for all new students and new trainees to the VA, and is in addition to the certificate that is currently required. Complete the training at the above link and print out the certificate prior to your clinical orientation and badging. The certificates will be collected by Patience Jones at the time of your orientation.

Additional Information

• PIV Identity Documentation Criteria
• Directions to the VA
• Map of the VA Campus
• For the computer training, park in Lot E (next to Beacon Avenue) as the best entrance