The Shared Leadership Council will lead on the policy and process by which a PI/group will submit a HRSA grant proposal when only one proposal from SON is permitted. Pre-award support (department-based) will be provided by a staff person who has requisite knowledge and skills to support the submission. Given schoolwide benefit (assumed) of the proposed project, pre-award support will be out of the central administration budget. If a degree program is affected and given that lead time often prohibits in-time Coordinating Committee review and approval of proposals, the appropriate Coordinating Committee may give provisional approval for a proposal.
- Approximately two months in advance of HRSA grant RFPs, Associate Dean for Academic Affairs sends a general announcement to faculty and staff that HRSA calls for ANE and NEPQR are expected; that any faculty members who would like to submit to either of these calls should send a one-page brief to the Associate Dean for Academic Affairs that includes: the name of PI and probable collaborators; grant mechanism (e.g., ANE, NEPQR); goal, purpose, and objectives.Briefs are due within 7 business days of the general announcement.
- The Associate Dean for Academic Affairs collects the briefs and then distributes them to SLC sub-committee members.
- SLC sub-group evaluates and ranks briefs using the following criteria:
- Supports degree program (in case of CNE, supports the school mission) and has no negative impact on core curricula either in place or being developed as applicable and/or
- Aligns with SON strategic mission, vision, values, and priorities and/or
- Does not obligate SON to something not likely to be central to mission, vision, values, and priorities and/or
- High degree of fit with purpose of the grant call (or what we know of it in advance of call) and/or
- High alignment with “pros” and low alignment with “cons” of HRSA Grant Outcomes as in Table.
- Sub-group members send recommendations of which proposals will be considered for submission and rankings/evaluation to Associate Dean for Academic Affairs.
- Associate Dean for Academic Affairs:
- Sends evaluation(s) and ranking(s) of briefs recommended for further review (once the call is released) to PIs with guidance that the final decision about which proposal will go forward will be made after the call is released and specifics are known.
- Sends evaluation(s) to faculty of briefs that are not recommended for further review for the upcoming call.
- WAIT PERIOD FOR CALLS TO BE RELEASED. Associate Deans (Research and Academic Affairs) monitor HRSA solicitations for calls with assistance from others.
- When calls are released by HRSA:
- Associate Dean for Academic Affairs make a general announcement of same and sends released call schoolwide
- Faculty with proposals recommended to go forward have 72 hours to fine-tune their brief in relation to specifics in the call
- Repeat Steps 2 and 3 above.
- Associate Dean for Academic Affairs notifies SLC of sub-group’s decision, then notifies all who submitted briefs (and their Chairs) of results; notify school community who will submit for each call.
Table: Desirable and Less Desirable Attributes of HRSA Grant Projects
Less (or not) Desirable
- Schoolwide benefit
- High degree of fit with UW and SON vision, mission, goals and SON 3-year strategy map
- High degree of fit with IOM report The Future of Nursing; Patient Protection and Affordable Care Act; AACN Essentials, etc.
- Resources are available and/or easily kept updated or sustained (human and technology)
- Sustainability plan is clear, detailed, specific, and actionable after grant period ends
- High degree of alignment with demographic and/or population imperatives
- Prepares students for something for which there is no certifying exam; role is too specialized; or, low demand for role
- Business case is not or has not been made for how this would be sustainable, including but not limited to student pipeline, faculty expertise, certification, employer demand
- Faculty capacity or expertise resides in one person or very few people; once that person leaves/retires, ability to maintain is severely compromised
- Adds an isolated option with limited faculty expertise/capacity
- Grant includes a lot of student tracking/ monitoring that requires a significant amount of unit (e.g., AS, TIER, Finance) time/cost that is not covered in the grant funding or adversely affects other units. (In other words, budget should cover costs of unfunded mandates.)
Approved by SLC September 17, 2013; to be reviewed and updated September 2015
Academic Services Memo No. 51